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Missouri
Association
of Convention & Visitor Bureaus
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MACVB Intranet |
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Members Present: Randy Fiveash, Marci Bennett, Steve Powell, Joe Donnelly, Kathy Lou Toler, Terry Triplett, Joel Pottinger, Sam Allen, Debbie Kersting, Tracy Kimberlin, Cynthia Bolinger, Amy Supple, Faye Bleigh, Melody Withers, Renee Graham, Chris Jennings-MO Division of Tourism. Guests: Ray McCarty-MO Chamber of Commerce, Kelly Gillespie-MO Chamber of Commerce, Rob O’Keefe-MMG, Kim Helwig-MMG, Wes Stoner-Ozark Mountain Sightseeing-Missouri Travel Council, Vickie Abrahamson-Iconoculture, Jana Branch-Iconoculture, Tami Holder-MDT, Donna Cordle-Powell-Legacy Dimensions, Robert Smith-MDT, Shari Thomas-Branson CVB. President Randy Fiveash called the meeting to order at 1:50 p.m. The October 16, 2000, Board minutes were reviewed. Joe Donnelly moved for approval of the minutes with a second from Faye Bleigh. Motion passed. Treasurers Report – Tracy
Kimberlin reviewed the printed report which was given to each
member. Cash on
hand as of January 8, 2001 - $56,398.82, Accounts Payable -
$0, Accounts Receivable - $2,084.00.
He voiced the need to approve resolution to update the
signature cards on the bank accounts and CD accounts.
Tracy moved to approve all officers and Marci Bennett
to be signers on all MACVB accounts to include the CD
accounts. Joel
Pottinger seconded the motion.
Motion carried. Audit Results – Marci
distributed copies of the Audit Report completed by Bill
White, CPA. The
fiscal year being from July 31, 1999 – June 30, 2000. Everything appeared to be in order and the organization was
given a clean bill of fiscal health. The auditor for future
consideration presented several recommendations to the Board
as the organization grows.
Noted was the challenge with segregation of duties,
which always is a challenge for small organizations.
The duties of general accounting, maintaining accounts,
and preparing disbursements are concentrated in one person.
The size of the organization does not allow for an easy
separation of these duties among different people.
It was recommended that the Board continue active
involvement in review operating statements, comparison to
budgets, receivables, receipts and disbursements to add to
these controls. It
was also recommended that an accounting system that prepares a
balance sheet and income statement is implemented. The
Peachtree Accounting program was used to complete this report
and a copy of the software will be made available for the
organization. After review of the recommendations Joel Pottinger
moved to accept the audit.
The motion was seconded by Faye Bleigh.
Joe Donnelly questioned whether the Board should accept
the audit, only having seen it for the first time at the
meeting. It was
explained that the Executive Committee had reviewed it in
advance of the meeting, therefore, the motion carried.
Tracy Kimberlin made the recommendation that an
amendment to the motion be made accordingly to approve
implementation of the recommendations from the CPA by the
Executive Committee and that another bank account to be set up
prior to the next Board meeting whereas one account be used
for deposits and another account for checks to be written
from. This would
aid in the logistics of the financial management due to the
treasurer being one city and the executive director being in
another. Sam
Allen seconded the Amendment to the motion.
Motion carried. Sales Academy – Was held in St.
Louis in December with 22 participants.
It was felt that there was a good showing from across
the board. Some
felt it was the best training seminar they had ever been to.
Kathy Lou Toler suggested that this same seminar be
offered every two years.
Tracy Kimberlin reported that there would be a second
course (Level 2) coming out in the near future.
It is possible that we may be able to schedule another
round of this training in conjunction with our Annual Meeting. CDME – Joe Donnelly reminded the
members that CDME (Certified Destination Management Executive)
is set for February 23-25, 2001, at the Sheraton Suites on the
Plaza in Kansas City. The core course is Destination Leadership and will be Feb.
23-25th at a cost of $1,250 for IACVB members.
The elective, which will be offered, is Communications
Technology, on Feb. 25th and 26th, with
a cost of $750 for IACVB members.
Marci Bennett has sent out registration forms to all of
our members. Joe
stated that in the past MACVB has offered a $250.00
scholarship per Bureau for the course.
Tracy Kimberlin moved that a $250 scholarship per
member bureau, per course (core and elective) with up to a
maximum of $500.00, not to exceed the dues paid by each bureau
be offered. Joe
Donnelly seconded the motion.
Motion carried. Marci
noted that any bureau attending should go ahead and pay their
full registration amount to IACVB and send her a copy of the
registration form and their check.
She will process the scholarships and each bureau will
be reimbursed the appropriate amount. Annual Conference Planning – Marci Bennett requested volunteers to help with planning the annual meeting to be held June 11-13, 2001, at the Country Club Resort at the Lake of the Ozarks. She’s putting together a group for potential speakers/programs. Cynthia Bolinger offered to serve on the
committee. Tax Simplification Legislation – Ray McCarty from the Missouri Chamber of Commerce spoke to the members regarding a Model Act of legislation that has been proposed which would effectively eliminate tourism taxes statewide. It would also take taxes off food. The original intent was to collect taxes on Internet and catalog sales taxes. Tracy Kimberlin asked what the chances are of this passing, and Ray hopes that it will be stopped. There is an association of cities and counties that have vowed to oppose it. The Department of Revenue will be promoting it as Model Legislation and Model Legislation usually grabs the attention of state governments. This is to be introduced within the next two weeks. The members were advised to contact their Representatives and Senators to make them aware of the situation. Tracy made the motion that the MACVB go on record opposing this proposed legislation. Faye Bleigh seconded the motion. Deborah Kersting suggested that we hear from the Department of Revenue before making any motions. There are 30 states that have signed onto this Model Legislation. A letter needs to be sent to the Missouri Chamber of Commerce, lobbyists, Gov. Holden and IACVB. Therefore, Tracy amended the motion to move that we acknowledge the concept of tax simplification as a good idea, however, we oppose any legislation that would eliminate the taxes that support our tourism. Faye Bleigh seconded the motion to the amendment. Motion carried. Capitol Day for Tourism – Randy
told the members that a committee had been put together to
meet and identify new ways to create legislative awareness.
Steve Powell moved that we authorize $2,000.00 toward
the event. Sam Allen seconded the motion.
Tracy asked that the members amend the motion to
authorize an additional $2,000.00 on behalf of the Attractions
Association, formerly the Travel Federation.
Steve Powell moved to amend the motion and Sam Allen
seconded the amendment. Marci Bennett will send out a list of the
members of the Missouri Senate and Missouri House to each of
our members. Each
CVB is asked to identify all of those legislators they have
good contact with so we can make grassroots contacts on
specific issues. Bob Smith gave an update on SB 238 as a proposed revision to HB 188, which would allow for enhanced funding of the Missouri Division of Tourism. This revision would remove the SIC code for Botanical Gardens from the funding formula and would replace it with the SIC code for Rental Cars. This legislation would also lower the amount of increase of the 50/50 split between the State and Tourism from 3% to 2%. Senator Staples introduced this bill in the Senate with support from Senators Childers, Bentley, and Johnson. Mr. Smith reported that there seems to be no opposition at this time. Senator Staples will be introducing new language as a substitute as the original language was worded in a fashion that could have been interpreted a number of ways. Bob will keep us updated on the progress
of this bill and it’s counterpart in the House. Debbie Kertig asked why other SIC codes
were not included. Tracy
pointed out that the funding is based on the growth
only in the cited SIC codes, so one must be careful to
include only those codes which will be showing growth. |
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This page last modified on 09/15/02 .
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