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Listing of MACVB Meeting Minutes

Missouri Association of Convention & Visitor Bureaus
Board Meeting
Country Club Hotel, Lake of the Ozarks - Monday, June 11, 2001

[ CLICK HERE to download a copy in Microsoft Word ]

Voting Members Attending: Steve Powell, Randy Fiveash, Joe Donnelly, Joel Pottinger, Marci Bennett, Kathy Lou Toler, Sam Allen, Faye Bleigh, Leslie Ensign, Teresa Gilliam, Tracy Kimberlin, Stephanie Roush, Amy Supple, Melody Withers

Meeting was called to order by President Randy Fiveash

Minutes to the February 22, 2001 Full Board Meeting were distributed. Motion to approve the minutes was made by Leslie Ensign with a second by Stephanie Roush. Motion passed

Tracy Kimberlin distributed the current Treasurers Report and pointed out that annual membership dues will be billed the first of July and will cover July 2001-June 2002 membership. A motion to accept the treasurer’s report was made by Melody Withers with a second by Leslie Ensign. Motion passed.

Marci Bennett reported that we have two new DMO members. Kristen Glidden with the Warrensburg Chamber of Commerce and Nancy Bruns with the Lee’s Summit Chamber of Commerce. Randy welcomed the new members. Marci noted that we have had membership inquiries from Lexington, Poplar Bluff, Washington and Chesterfield. Current voting members are 27. Joel Pottinger noted that when the organization began, in 1992, there were approximately 5 members and he applauds the growth.

OLD BUSINESS

Marci reported that the Tourism Commission has set their meeting dates for the fall, hence our organization can schedule along with them. The Tourism Commission meeting dates are September 13^th in Rolla and December 7^th in Springfield. MACVB will hold a board meeting the afternoon prior to these morning Commission meetings. The MACVB meeting dates will be September 12^th and December 6^th. President Fiveash reported that the September 12^th MACVB meeting will include a facilitated strategic planning session so that the organization may revisit the vision, mission and action items outlined at the last session in 2000.

President Fiveash reported that the Executive Committee has met and recommends renewing the contract for services with the St. Joseph CVB and Marci Bennett. There are not changes in the contract. Joel Pottinger made motion with a second from Leslie Ensign. In discussion Randy said that there is no way that he could hold the position of President without administrative assistance and that the organization could not move forward without it as well. Motion passed.

NEW BUSINESS

Marci reviewed the process which was used two years ago for MACVB to conduct comparative financial and personnel research among Missouri CVB’s. She discussed the similar IACVB study and the comments that our organization has received on the benefits of the Missouri only study. In the original contract with the CPA firm there was a clause that for $1200-1500 they would do an updated version in two years. Randy asked the directors if they want to move forward with updating the study. Motion by Leslie Ensign to engage the CPA and update the study with a second by Stephanie Roush. In discussion Marci noted that this study is perceived as a very valuable resource to potential and new members of the organization. Motion passed.

It was noted that the MACVB Membership Directory will be updated during this summer and that it was included in the MACVB cooperative marketing program submitted to the Missouri Division of Tourism.

Also a part of the MDT cooperative marketing application was establishment of a MACVB website. Plans for this will get underway this summer as well. Leslie Ensign volunteered to work on the oversight committee for this project.

Bill Patterson with MMG made a short presentation on public relations efforts at the state level. He noted that a simple survey was distributed last week to all MACVB members asking for input on how they are doing. Many have already been returned and he encouraged all members to send them back so that his organization can better serve the industry.

Randy Fiveash asked the board about annual meeting sites for next year. The overall reply was that being centrally located is a big asset and that everyone loved this property. Melody Withers moved that we hold the 2002 annual meeting at the Country Club Hotel and Spa at Lake of the Ozarks. Second by Leslie Ensign. In discussion Randy Fiveash thanked Joel for all his CVB does to make the group feel welcome. Joel replied that they are very pleased to host this group for consecutive years. Motion passed.

Tracy Kimberlin made a motion to adjourn, which was seconded by Joel Pottinger. Motion passed.

This page last modified on 09/15/02 .